LEGALIZATION
REQUIREMENTS FOR LEGALIZATION
of documents issued in the USA
(instructions regarding the legalization of documents issued
in Canada can be found bellow)
In order to be recognized in the Republic
of Moldova, the documents issued by the federal, state and
local authorities of USA (birth, marriage, death, divorce,
adoption, paternity and medical certificates, criminal records,
deeds, articles of incorporation etc) or notarized by public
notaries (power of attorneys, declarations, affidavits, confirmations,
contracts etc), have to be confirmed with the Apostille stamp
by the office of the Secretary of Stat in the state where
the documents were done or issued.
Example nr. 1:
If your power of attorney was notarized by a notary public
in Los Angeles, CA, in order for this power of attorney to
be valid and recognized in the Republic of Moldova it has
to be confirmed with the Apostille stamp by the Office of
the Secretary of State of California that can be contacted
at the following address - California Office of the Sceretary
of State, Business Programs Division, Notary Public Section,
P.O. Box 942877, Sacramento, CA 94277, phone nr. 916-653-3595;
web - http://www.ss.ca.gov/business/notary/notary.htm.
Example nr. 2:
If the birth certificate was issued by the Office of Vital
Records in New York, NY, in order for this certificate to
be valid and recognized in the Republic of Moldova it has
to be confirmed with the Apostille stamp by the Office of
the Secretary of State of New York that can be contacted at
the following address - New York Department of State, Certification
Unit is 6th Floor, 270 Broadway, New York, New York 10007,
phone nr. 212-417-5684.
Example nr. 3:
If the criminal record was issued by the Police Department
of Dallas, TX, in order for this certificate to be valid and
recognized in the Republic of Moldova it has to be confirmed
with the Apostille stamp by the Office of the Secretary of
State of Texas that can be contacted at the following address
- Office of Secretary of State of Texas, P.O. Box 12079, Austin,
TX 78711, tel. 512 – 463-5705, web - http://txsos-7.sos.state.tx.us/authfaqs.shtml.
Information about the offices of USA secretaries
of state can be found at the following address - http://travel.state.gov/about/info/customer/customer_312.html.
Additional information regarding the Apostille procedure within
a specific office of the Secretary of State has to be enquired
at that particular office. Generally, the requests for an
Apostille stamp can be sent by mail or submitted personally.
We would like to underline that the Consular
Section of the Embassy of Moldova to Washington DC doesn’t
participate in the above-described procedure. Therefore, do
not send your documents to the Consular Section. The documents
issued in USA will be valid in Moldova upon their confirmation
with the Apostille stamp. These rules don’t apply for documents
issued in Canada.
The Apostille stamp is being affixed based
on the provisions of the Convention abolishing the requirement
of legalization for foreign public documents, concluded at
Hague on October 05, 1961. This Convention has entered into
force for the Republic of Moldova on March 16, 2007. The Hague
Convention which is also known as the Apostille Convention
facilitates the circulation of public documents executed in
one State party to the Convention and to be produced in another
State party to the Convention. For additional information
regarding the applicability of the Convention please visit
the following web-page - http://www.hcch.net/index_en.php?act=conventions.text&cid=41.
REQUIREMENTS FOR LEGALIZATION (CANADA)
All official documents issued by Canadian authorities, which have to be sent to the official clerks on the
territory of the Republic of Moldova must be legalized according to the International Law.
Prior Authentication Required
1. Notarization;
2. Authentication by the Department of Foreign Affairs and International Trade of Canada (tel. 613-995-3254)
Materials to be submitted with Request
1. Original document needed to be legalized (If more than one, all documents have to be submitted
separately. Legalization of the documents as a package is not accepted);
2. Prepaid, self-addressed return envelope;
3. Proper payment.
Turn Around Time: The average turn around time is 7 business days.
Fee: $30 per document for citizens of Moldova, 40$ per foreign
citizens, $40 for legal entities residing in Moldova and 50$
for legal entities residing abroad. One day rush processing
requires additional fees of 50 % of the regular fees.
Payment Method: Money order, company check payable to the Embassy of Moldova.
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